User roles

There are two user roles within the system for institutions using a spreadsheet to upload data.

Lead

Lead users have comprehensive access to all features and functionalities within the system.

• Users - Can add, edit and remove users
• Records – Can add, edit records, request DOIs. Leads are responsible for approving/rejecting records added by editors, including approving DOI requests
• Field maps – Can add maps and export all maps, and edit maps only they have created

Editor

Editors have limited access to specific parts of the system.

• Users – Cannot add new users. Editors can only edit their own details
• Records – Editors can add records which will be sent to Leads for approval. Only records that haven’t been approved can be removed
• Field maps – Can add and export all maps, and edit maps only they have created

If you are using an API to integrate with the Equipment Data Service, there is only one user role.

API user

• Users – can add, edit and remove API users
• Manage API integration - establish connection to the data management platform via your API, update the integration, request to end the integration
• Manage records – view published records from the harvest and request DOIs

Nominated contact

When we initially add you as a user to the data management platform, you will be assigned as the nominated contact person for the institution. The nominated contact details will appear on the public site as the contact for the institution (not for individual equipment records).

If you want to change the nominated user contact name that appears on the public site, please contact us at help@jisc.ac.uk with “Equipment Data Service” in the subject line.